By-Laws

ARTICLE I
MEMBERSHIP

SECTION 1: MEMBERS

The members of MCTM shall consist of all persons who have paid the applicable membership fee:

a) Regular Member: Full dues as set by the Board of Directors
b) Student Member: Half regular membership fee
c) Life Member: Schedule of dues as set by the Board of Directors
d) Distinguished Life Member: Dues shall be waived
d) Senior Citizen Member: Half regular membership fee
d) Institutional Member: Full dues as set by the Board of Directors

SECTION 2: TERM

The MCTM membership year shall be from October 1 through September 30 of the following year.

SECTION 3: BENEFITS

Membership entitles a person to a membership card, receipt of MCTM publications, the right to vote in MCTM general elections, and all other benefits of MCTM.

ARTICLE II
REGIONS

SECTION 1: DEFINITION OF REGIONS

1. Eastern Region: Caroline County, Cecil County, Dorchester County, Kent County, Queen AnneÕs County, Somerset County, Talbot County, Wicomico County, Worcester County.

2. Central Region: Baltimore City, Baltimore County, Harford County, Howard County, Montgomery County.

3. Western Region: Allegany County, Carroll County, Frederick County, Garrett County, Washington County.

4. Southern Region: Anne Arundel County, Calvert County, Charles County, Prince GeorgeÕs County, St. MaryÕs County.

SECTION 2: REGIONAL AFFILIATION

Individual regional affiliation will be determined by place of employment.

ARTICLE III
OFFICERS

SECTION 1: PRESIDENT-ELECT

1. Qualifications: A member to be eligible for the office of President-Elect must have served as a voting member on the MCTM Board of Directors.

2. Term of Office: The President-Elect shall be elected in even election years to a four year term of office. This person shall serve the first year as President-Elect, the second and third years as President, and the fourth year as Past President.

3. Responsibilities: The President-Elect shall:

a. Assume the duties of the President in the absence of the President
b. Serve as a voting member on the Board of Directors
c. Serve on the Executive Committee
d. Perform other duties as requested by the President
e. Submit a written summary report of activities completed during the term to the Executive Director within one month after the Annual Fall Conference

SECTION 2: PRESIDENT

1. Qualifications: The President shall assume office upon completion of a one year term as President-Elect.

2. Term of Office: The President shall serve a two-year term of office as President.

3. Responsibilities: The President shall:

a. Serve as a voting member of the Board of Directors
b. Serve as Chair of the Executive Committee
c. Preside at all sessions of MCTM and the Board of Directors
d. Provide leadership at all affairs of MCTM
e. Encourage cooperation between MCTM and other groups of similar interest and objectives
f. Appoint all committees and committee chairs, except those provided by motion or specified to be appointed in some other manner
g. Perform all duties as assigned by the Board of Directors
h. Prepare an Annual Report of activities completed for the membership at the end of each year and submit it in writing to the Executive Director within one month following the Annual Fall Conference


SECTION 3: PAST PRESIDENT

1. Qualifications: The Past President shall assume office upon completion of a two-year term as President.

2. Term of Office: The Past President shall serve a one-year term of office.

3. Responsibilities: The Past President shall:

a. Assume the duties of the President in the absence of the President
b. Serve as a voting member of the Board of Directors
c. Serve on the following committees:
(1) Executive Committee
(2) Constitution and By-Laws Revision Committee (chair)

d. Serve in an advisory capacity to the Board
e. Perform other duties as requested by the Board
f. Submit a written summary report of activities completed to the Executive Director within one month after the Annual Fall Conference

SECTION 4: NCTM REPRESENTATIVE

1. Qualifications: A member to be eligible for the nomination of NCTM Representative must be a member of both MCTM and NCTM, and must have served in an elected or appointed position on the Board.

2. Term of Office: The NCTM Representative, elected in odd election years, shall serve a two year term of office and may serve only two consecutive terms.

3. Responsibilities: The NCTM Representative shall:

a. Serve as a voting member on the Board of Directors
b. Act as a Liaison between MCTM and NCTM, by staying in close contact with the NCTM Eastern Representative and other NCTM officers and committee members
c. Represent MCTM as a delegate at the Delegate Assembly of NCTM at the NCTM Annual Meeting
d. Serve as Chair of the MCTM Resolutions Committee for the NCTM Delegate Assembly
e. Serve as member of the MCTM Membership Committee
f. Promote membership in NCTM
g. Advertise NCTM activities
h. Ensure that NCTM educational materials are available to the members at the meetings of MCTM
i. Submit a written summary report of activities completed to the Executive Director within one month after the Annual Fall Conference


SECTION 5: EXECUTIVE DIRECTOR

1. Qualifications: A member to be eligible for the office of Executive Director must:

a. Have a working knowledge of MCTM
b. Have organizational skills
c. Be proficient with a computer and word processing program

2. Term of Office: The Executive Director is appointed by the Board for a term to be renewed annually in May upon the invitation of the Board and the acceptance of the Executive Director.

3. Other Considerations: The Executive Director shall be paid a yearly honorarium set by the Board of Directors, and will be provided with a computer and other necessary office equipment and supplies to use for MCTM transactions during the term of office.

4. Responsibilities: The Executive Director shall:

a. Serve as an ex officio, non-voting member on the Board of Directors
b. Serve as a member of the Executive Committee and of the Membership Committee
c. Keep a file of all records and reports submitted by each committee and officer
d. Keep a file of all current MCTM publications, including The Banneker Banner, all newsletters, and all general correspondence
e. Keep an ongoing record of MCTM membership
f. Obtain and maintain an MCTM bulk mailing perm
it g. Coordinate all bulk mailing
h. Arrange for the Treasurer to be bonded to an amount equal to the anticipated funds for the fiscal year
i. Assist the Treasurer in preparing the Internal Revenue Service (IRS) Report
j. Prepare for the incoming President the NCTM report of the change of officers (This report should be prepared within one week after the Annual Fall Conference)

SECTION 6: RECORDING SECRETARY

1. Qualifications: A member to be eligible for the office of Recording Secretary must:

a. Have a working knowledge of MCTM
b. Have organizational skills
c. Be proficient with a computer and word processing program

2. Term of Office: The Recording Secretary, elected in even election years, shall serve a two year term of office. A Recording Secretary may serve only two consecutive terms of office.

3. Responsibilities: The Recording Secretary shall:

a. Serve as a voting member on the Board of Directors
b. Serve as a member of the Executive Committee
c. Prepare and distribute the minutes of the Board of Directors and of the Executive Board
d. Prepare minutes of the Annual Fall Meeting
e. Provide directions and a notice of upcoming Board of Directors meetings at least two weeks prior to the meeting


SECTION 7: TREASURER-ELECT

1. Qualifications: A member to be eligible for the office of Treasurer-Elect must:

a. Have a working knowledge of fiscal matters and budget tracking
b. Have organizational skills
c. Have proficiency with a computer and a spreadsheet program.

2. Term of Office: The Treasurer-Elect shall be elected every third year to a one-year term of office. After the one-year term as Treasurer-Elect, this person shall serve as treasurer for three years.

3. Responsibilities: The Treasurer-Elect shall:

a. Serve as a non-voting member on the Board of Directors
b. Serve on the finance committee
c. Become knowledgeable of the finances of the organization
d. Assist the treasurer in his/her duties

SECTION 8: TREASURER

1. Qualifications: A member to be eligible for the office of Treasurer must:

a. Have a working knowledge of fiscal matters and budget tracking
b. Have organizational skills
c. Have proficiency with a computer and a spreadsheet program.

2. Term of Office: The Treasurer shall assume office upon completion of a one year term as Treasurer-Elect. The Treasurer shall serve a three year term of office. A Treasurer may serve one term of office.

3. Other Considerations: The Treasurer shall be bonded.

4. Responsibilities: The Treasurer shall:

a. Serve as a voting member of the Board of Directors
b. Serve as chair on the Finance Committee
c. Receive and keep account of all money
d. Pay out money when duly authorized by the President and/or the Board of Directors
e. Monitor incurred expenses and expenditures
f. Prepare the Annual TreasurerÕs Annual Report
g. Prepare the Internal Revenue Service(IRS) Report with the assistance of the Executive Director
h. Present a proposed budget to the Board of Directors in September, and upon their approval, at the Annual Meeting
i. Serve as a member of the Executive Committee
j. Provide information to the Audit Committee as requested.


SECTION 9: STATE SPECIALIST

1. Conditions: The Office of Mathematics of the Maryland State Department of Education (MSDE) will be requested to name one representative of the office to serve on the MCTM Board of Directors.

2. Term of Office: The State Representative shall be appointed at the time of the Annual Fall Conference by the MSDSE Office of Mathematics to a one year term, which may be renewed.

3. Responsibilities: The State Specialist shall:

a. Serve as an ex officio, non-voting member on the Board of Directors
b. Serve as an ex officio member of the Federal and State Issues Committee
c. Act as a liaison between MSDE and MCTM, by keeping the MCTM Board of Directors informed of mathematical movements within the state
d. Be an advocate of MCTM and of MCTM related activities


SECTION 10: GOVERNMENT RELATIONS REPRESENTATIVE

1. Qualifications: A member to be eligible for the office of Government Relations Representative must:

a. Have a working knowledge of MCTM
b. Have organizational skills
c. Have a working knowledge of state and federal government agencies

2. Term of Office: The Government Relations Representative, elected in odd election years, shall serve a two year term of office, and may serve only two consecutive terms.

3. Responsibilities: The Government Relations Representative shall:

a. Serve as a voting member on the Board of Directors
b. Serve as chair of the Federal and State Issues Committee
c. Work closely with the NCTM Government Relations Representative
d. Stay abreast of critical mathematics issues on the federal and state levels, and make these issues known to the MCTM members
e. Present the views of MCTM to state and federal elected officials
g. Submit a written summary report of activities completed to the Executive Director within one month after the Annual Fall Conference

SECTION 11: LEVEL REPRESENTATIVES
1. There shall be six (6) Level Representatives:

a. Early Childhood (Prekindergarten - 2nd Grade)
b. Intermediate/Upper Elementary (3rd - 5th Grades)
c. Middle School (6th-8th Grades)
d. Senior High School
e. Community College/College/University
f. Member-at-large

2. Qualifications: A member to be eligible for the Office of Level Representative shall:

a. Be employed as a mathematics educator at the level to which the member is nominated
b. Be knowledgeable of the trends and issues at the given level

3. Term of Office: The Level Representatives shall be elected for a term of two years, and may serve only two consecutive terms. Level Representatives shall be elected according to the following schedule:

a. Odd Election Years: Intermediate/Upper Elementary
Senior High School
Member-at-large

b. Even Election Years: Early Childhood
Intermediate/Middle/Junior High School
Community College/College/University

4. Responsibilities:

a. Serve as voting members on the Board of Directors
b. Act as a liaison between the level which they represent and the Board of Directors by:
(1) Communicating with other educators in the same level
(2) Representing the views of fellow educators to the Board of Directors
(3) Informing educators of current mathematics trends, issues, and MCTM concerns
(4) Serving on the corresponding level committee for the Annual Fall Conference
c. Submit a written summary report of activities completed to the Executive Director within one month after the Annual Fall Conference

SECTION 12: REGIONAL REPRESENTATIVES

1. Qualifications: A member to be eligible for the position of Regional Representative must:

a. Have a working knowledge of MCTM
b. Have organizational skills
c. Be employed within the region which is represented
d. Exhibit strong leadership characteristics

2. Term of Office: Each Regional Representative is elected for a two year term of office, and may serve only two consecutive terms. The Regional Representatives are elected according to the following schedule:

a. Odd Election Years: Eastern Maryland
Southern Maryland

b. Even Election Years: Central Maryland
Western Maryland

3. Responsibilities: Each Regional Representative shall:

a. Serve as a voting member on the Board of Directors
b. Serve on the Nominations Committee
c. Organize meetings and activities for the region represented
d. Serve as liaison between the region represented and the Board of Directors
e. Define and organize a working group from the given region
f. Promote membership in MCTM in the given region
g. Appoint a Regional member to serve on each of the following committee:
(1) Membership Committee
(2) Publicity Committee
h. Submit a written summary report of activities completed to the Executive Director within one month after the Annual Fall Conference


SECTION 13: HISTORIAN

1. Qualifications: A member to be eligible for the office of Historian must:

a. Have working knowledge of MCTM
b. Have organizational skills
c. Have a sense and love of history

2. Term of Office: The Historian shall be appointed at the time of the Annual Fall Conference by the Board of Directors for a one year term, which may be renewed.

3. Responsibilities: The Historian shall:

a. Serve as a non-voting consultant to the Board of Directors
b. Maintain close contact with the chairs of all MCTM committees

ARTICLE IV
COMMITTEES

SECTION 1: EXECUTIVE COMMITTEE

1. Members: The Executive Committee shall consist of five (5) voting members and the Executive Director. These members are:

a. President
b. President Elect or Past President
c. Recording Secretary
d. Treasurer
e. Executive Director (non-voting)
f. One (1) other board member, elected by the Board of Directors by secret ballot

2. Responsibilities:

a. Attend to administrative duties and management of MCTM
b. Submit to the Executive Director a copy of all correspondence
c. Submit to the Treasurer in advance of the September meeting a proposed MCTM budget for the upcoming year.


SECTION 2: NOMINATION AND ELECTIONS COMMITTEE

1. Members: The Nomination and Elections Committee shall consist of five (5) members:

a. A Board Member appointed by the President to serve as Chair
b. The four Region Representatives

2. Responsibilities: The Nomination and Elections Committee shall:

a. Solicit from the MCTM membership the names of persons qualified for the MCTM positions that are open for nomination
b. Prepare a slate for a choice election, with a ballot consisting of at least two names for each office
c. Present the proposed slate to the Board of Directors at the May meeting, and, upon their approval to the general membership
d. Manage and conduct elections as stated in ARTICLE V of the By-Laws

In preparing the slate of nominations for the elections, the Nominations and Elections Committee shall give consideration to racial and sexual equity; and to regional, LEA, AIMS, IHE, and parochial school representation.


SECTION 3: AWARDS COMMITTEE

1. Members: The Awards Committee shall consist of seven (7) members:

The Awards Committee shall consist of a chair and six additional members all appointed by the Board of Directors.

All levels of instruction should be represented on this committee.

2. Responsibilities: The Awards Committee shall:

a. Seek nominations for the outstanding mathematics teachers and an outstanding mathematics educator
b. Make the selections of the persons to receive the MCTM awards
c. Submit to the treasurer by May 31 a committee budget for the following fiscal year
d. Submit a written summary report of activities completed to the Executive Director within one month after the Annual Fall Conference

SECTION 4: CONFERENCE COMMITTEE

This Committee will have a General Chair and three major component committees. The General Chair will coordinate the activities of the Program, Local Arrangements, and Registration Chairpersons. The General Chair may serve as chair of one of the component committees. The Program and Local Arrangements Component Committees will each have an Associate Chair who may assume the leadership of the committee in the following year.

1. PROGRAM COMPONENT OF THE CONFERENCE COMMITTEE

a. Members: The Program Component of the Conference Committee shall consist of a minimum of six (6) members:
(1) The Chair: One of the co-chairs of the Conference Committee
(2) The Associate to the Chair
(3) Four (4) other persons (other than chair and associate chair) chosen to represent each of the four (4) instructional levels.

b. Responsibilities: The Program Component of the Conference Committee shall:
(1) Develop and manage the program for fall conference
(2) Prepare, distribute, and summarize evaluation forms
(3) Submit a summary report in writing to the Executive Director within one month after the Annual Fall Conference (This report shall be coordinated with the report of the Local Arrangements and Registration Components.)


2. LOCAL ARRANGEMENTS COMPONENT OF THE CONFERENCE COMMITTEE

a. Members: The Local Arrangements Component of the Conference Committee shall consist of at least six (6) members:

(1) The Chair: One of the co-chairs of the Conference Committee
(2) The Associate to the Chair
(3) A minimum of four (4) other persons selected by the chair

b. Responsibilities: The Local Arrangements Component of the Conference Committee shall:

(1) Make all local arrangements for the fall conference
(2) Arrange for book vendors and exhibits
(3) Provide for ÒfreebiesÓ
(4) Prepare specific publicity presentations for the MCTM Publicity Committee to distribute
(5) Submit a summary report in writing to the Executive Director within one month after the Annual Fall Conference (This report shall be coordinated with the report of the Program and Registration Components.)

3. REGISTRATION COMPONENT OF THE CONFERENCE COMMITTEE

a. Members: The Registration Component of the Conference Committee shall consist of the MCTM Executive Director (chair) and a minimum of five (5) additional members selected by the chair.

b. Responsibilities: The Registration Component of the Conference Committee shall:

(1) Handle all registration for the fall conference
(2) Prepare nametags for MCTM Board members, program presenters and presiders, and all registered participants
(3) Submit a summary report in writing to the Executive Director within one month after the Annual Fall Conference (This report shall be coordinated with the report of the Program and Local Arrangement Components.)

SECTION 5: CONTEST COMMITTEE

1. Members: The Contest Committee shall consist of a minimum of five (5) members:

a. Chair, appointed by the Board of Directors
b. A minimum of four additional members to be appointed by the chair.

2. Responsibilities: The Contest Committee shall:

a. Manage and evaluate existing contests
b. Change existing contest structures, as needed
c. Investigate other types of mathematics or mathematics related contests that may be meaningful to students, K-college
d. Submit a written summary report of activities completed to the Executive Director within one month after the Annual Fall Conference

SECTION 6: AUDIT COMMITTEE

1. Members: The Audit Committee shall consist of three (3) persons appointed by the Board of Directors. These persons shall not be members of the Board of Directors.
2. Responsibilities: The Audit Committee shall:

a. Examine all financial records and submit a documented statement to the Board of Directors
b. Make recommendations to the Board of Directors regarding budgetary procedures
c. Submit a summary report in writing to the Executive Director within one month after the Annual Fall Conference

SECTION 7: NCTM RESOLUTIONS COMMITTEE

1. Members: The NCTM Resolutions Committee shall consist of a minimum of three (3) members.

a. The NCTM Representative, chair
b. A minimum of two other members, appointed by the chair

2. Responsibilities: The NCTM Resolutions Committee shall:

a. Publicize the opportunity to present resolution proposals for the NCTM Annual Delegate Assembly
b. Write and submit resolutions for the NCTM Annual Delegate Assembly
c. Inform the MCTM general membership of the resolutions which passed at the NCTM Delegate Assembly
d. A report of the committeeÕs activities shall be included in the NCTM RepresentativeÕs summary report to the Executive Director

SECTION 8: FEDERAL AND STATE ISSUES COMMITTEE

1. Members: The Federal and State Issues Committee shall consist of three (3) to five (5) members:

a. Government Relations Representative, Chair
b. Two (2) to four (4) other members appointed by the chair

2. Responsibilities: The Federal and State Issues Committee

a. Communicate and coordinate with the NCTM Federal Relations Representative
b. Remain abreast of current issues and legislative actions that impact upon mathematics education, K-college
c. Report to the Board of Directors all information pertinent to mathematics education, K-college
d. Represent MCTM and present MCTMÕs views regarding current mathematics issues before all appropriate bodies
e. Submit a written summary report of activities completed to the Executive Director within one month after the Annual Fall Conference

SECTION 9: PUBLICATIONS COMMITTEE

1. Members: The Publications Committee shall consist of a minimum of five (5) members:

a. Chair, appointed by the Board of Directors
b. Minimum of three (3) other editorial members, appointed by the chair
c. A business manager, appointed by the chair

2. Responsibilities: The Publications Committee shall:

a. Make recommendations to the Board of Directors for publications to be published by MCTM
b. Coordinate publications of MCTM
c. Select and appoint the editors of all special publications
d. Oversee all MCTM publications, and do the final editing of such documents
e. Submit a timeline for all MCTM publications
f. Solicit ads for the publications
g. Submit to the Board by the March meeting plans of action, including cost estimates, for the publications for the following fiscal year

SECTION 10: MEMBERSHIP COMMITTEE

1. Members: The Membership Committee shall consist of six (6) members:

a. Executive Director
b. NCTM Representative
c. Four (4) other members, one from each of the four Regions, appointed by the Regional Representatives, and approved by the Board of Directors

The Chair of the Membership Committee is elected by the committee members.

2.Responsibilities: The Membership Committee shall:

a. Generate a system to solicit members for MCTM and NCTM
b. Use a data base of MCTM and NCTM membership as a recruiting tool
c. Interact with the Executive Director regarding member recruitment
d. Submit a written summary report of activities completed to the Executive Director within one month after the Annual Fall Conference

SECTION 11: CONSTITUTION AND BY-LAW REVISION COMMITTEE

The Constitution and By-Law Revision Committee shall function in years when there is a Past President, and in other years if needed. If it is necessary for this committee to function in a year when there is not a Past President, then the President or a recent Past President will chair the committee.

1. Members: The Constitution and By-Laws Revision Committee shall consist of at least three (3) members:

a. The Past President, Chair
b. At least two other members to be appointed by the Board of Directors

2. Responsibilities: The Constitution and By-Laws Revision Committee shall:

a. Review the MCTM organizational structure
b. Seek input to determine if changes are needed in the Constitution and By-Laws
c. Develop needed Constitution and By-Laws revisions
d. Submit revisions to the Board of Directors and the membership, as stated in the MCTM Constitution

ARTICLE V
ELECTIONS

The annual election shall be a choice election with at least two nominees for each position on the ballot. The election shall be made by mail ballot, in conjunction with the fall membership renewal and the fall meeting. Official ballots of all officers to be elected shall be mailed to the general membership by August 15. Along with the ballot shall be sent a brief statement, prepared by the candidate, of the candidateÕs qualifications for office.

Marked ballots shall be returned to the Executive Director to be held until the time of the official count. The MCTM President, the chair of the Nominations and Elections Committee, and the Executive Director shall have the joint responsibility of making the official count within ten days of the close of the election, and of reporting the results to the Board of Directors at the September Board meeting. The official count is the responsibility of the Executive Director, the MCTM President, and the chair of the Nominations and Elections Committee. The Executive Director shall report the results to the Board of Directors. Should one of those named to do the counting be a candidate for office, the President shall appoint a member of the Board of Directors who is not a candidate to serve as a replacement for the count.

In the event of a tie for an office, a secret ballot to break the tie will be used among all of the voting members of the Board of Directors. Prior to the Annual Fall Meeting, the members of the Nominations and Elections Committee shall have the responsibility of confidentially informing each candidate of the election results for the office for which that candidate had been nominated.

The results of the election shall be announced by the President at the Annual Fall Meeting. All those elected in the Annual Election shall assume the duties of their respective offices immediately following the Business Meeting at the Annual Fall Conference.

ARTICLE VI
EXPENSE REIMBURSEMENTS

Board of Directors and Committee members shall be reimbursed for personal expenses incurred for MCTM business. These expenses may include, but not be limited to, travel, telephone, postage, and office supplies. All reimbursement requests submitted to MCTM shall be accompanied by an MCTM requisition form, with expense documentation. Regarding travel and lodging, the following shall be accepted:

1. Subject to budget allocations, approved travel of one way distances greater than 20 miles by Board members or others designated by the Board of Directors, shall be reimbursed at the Maryland State rate.

2. One nightÕs lodging and one meal shall be reimbursed for Board members in attendance at Board meetings if their one way travel distance exceeds 150 miles (with the exception of the Annual Fall Conference). The Board member should request the government rate for the lodging; the meal will be reimbursed at the state rate.

3. Expenses of Board members and other MCTM members (travel/lodging) connected with the Annual Fall Conference shall not be reimbursed.

4. Expenses for a meeting where overnight lodging is required shall be reimbursed for a person who has been appointed by the Board of Directors to represent MCTM at that meeting.

ARTICLE VII
SUPPORT OF CANDIDATES FOR NCTM BOARD

When an MCTM member is a candidate for election to any NCTM position, MCTM shall:

1. Encourage member support through announcements and information in all MCTM publications

2. Introduce the candidate at the Annual Fall Conference, if possible, and urge all MCTM members to vote

3. Contact MCTM affiliate groups and ask them to support the candidate through their publications and by announcements at meetings

4. Ask other NCTM affiliate groups to encourage support from their members

5. Indicate a willingness to sponsor a special mailing in support of a candidate

Last revision October 2007.